In-Kind Item Product Donations

GivingTrax supports large retailer and consumer brands Community Giving and In-Kind Donation Programs with easy to use Cloud Software tools to manage donation requests at the store level, yet allow brands to aggregate and share total community giving across all locations.

An intuitive dashboard allows store managers to view and approve local requests for donations and sponsorships to nearby schools, nonprofits and community organizations.

Track & Share the Impact of In-kind Product Donations

GivingTrax was first built for consumer retail stores who are approached by consumers requesting donations… We Feel Your Pain!

In-kind Item Donation Programs are a great way to support the causes your customers care about.


Simplify with One In-box

If you receive in-kind donation requests by mail, phone, email, in-person across your retail store locations, you will love GivingTrax.

Increase Transparency

Create and share a branded page to describe the eligibility criteria. Your page updates as activity takes place and you control all the content.

Share Your Impact

Collect thank-you stories, then aggregate and share your total giving across all locations

Ensure Timely Responses

Redirect donation requests to an easy-to-use consumer-friendly application, accessible from your branded page or website.

Support for Many Store Locations

Set Corporate Controls, Empower Local Store Managers
For the first time, brands are able to manage & track everything they do, even when it occurs at the store level.

For incoming requests, you can toggle on/off a “submit request” button and activate a drop-down chooser to direct the inquiring nonprofit, school, or community organization to choose their nearest store location.

Cloud Software enables central oversight and the ability to manage in-kind product donation requests at the store level.  

GivingTrax allows larger box stores and brands to easily manage multiple locations. Menu selection options allow you to create a master profile and criteria for in-kind item donations across all the locations in your company.  

Configurable criteria include eligible recipient organizations, geo-location, who may request an item, and what in-kind item(s) they may request. Create a master profile, and then clone it for all store locations.

Intuitive Dashboard
An intuitive dashboard allows store managers to view and approve local requests for donations and sponsorships to nearby schools, nonprofits, and community organizations.

GivingTrax offers the ability to set corporate controls across all store locations, then authorize local store managers to access their specific store. 

Set approval limits and select whether to allow store managers to add additional users.

  • View Requests
  • Edit Donation, Sponsorship Details
  • Print & Email Requests
  • Upgrade to Recurring Donation or Sponsorship
  • Enter Comments
  • Approve, Decline, Defer the Request
  • Select Desired Budget
  • Fulfillment Tracking
  • Track Social Impact

In-kind item donation software includes robust features including the ability to:

  • Authorize Administrative Users by Store
  • Set and Track Store Budgets
  • View all Stores or Filter to Specific Store
  • Group Stores into Regions
  • Reassign Requests to Another Store or Location
  • Replicate Criteria with One-Click
  • Email Alert Notifications for New Requests
  • Automatic System Generated Messages


Save time by creating a master profile and then clone your profile for each desired location. Next, replicate your donation & sponsorship criteria for in-kind item donation programs to all store locations with a single click.

You can even modify the criteria at the store-level for those one-off situations. Any time you make a change, it can be replicated to all managed store locations instantly.  

To update content on your public pages, just update your master profile page, then clone the updates to all store locations – or choose to publish one master page. All locations roll-up to your master profile so you can view and selectively share your total impact across all store locations. 

Set & Share In-kind Item Donation Criteria

Create your in-kind item donation program in as little as 2 hours for few locations and within a week or two for larger organizations.

In-kind item donation eligibility criteria include:

  • Geo-Location  
  • Selecting Eligible Recipient Organizations
  • Setting Restrictions on Use of Funds
  • Choosing Eligible Request Types: Donation, Sponsorship
  •  Selecting Event-Related Preferences

GivingTrax permissions allow you to choose who may do the asking including:

  • Employees
  • Recipient Organizations
  • Customers & Volunteers
  • Peer Businesses…

Giving Zones with Geo-Location

Choose the Geo-radius approach or map to store trade areas using zip codes.

  • 1 Mile Radius
  • 2, 3, 4, 5 Mile Radius
  • 10 Mile Radius
  • 20 Mile Radius
  • 50 Mile Radius
  • 100 Mile Radius
  • 200 Miles
  • 500 Miles
  • Nationwide

Mile Radius around each store location.

Map to store trade area by Zip Code

Consumer Engagement​

The next time a customer approaches you for a donation, you can say…

“Yes, We Give Back!   Visit our GivingTrax Page to find out how”.

TIP:  Rather than mailing out a certificate, may we suggest that you require the applicant to pick it up at the store location. Leverage the opportunity to bring a customer in-store.  Maybe they will buy something or enjoy lunch while on site.

Branded Pages

Your public page in GivingTrax tells your community support and social impact story. Share your programs and collect impact stories from the recipient organizations. The best part of GivingTrax is you are able to control all the content.

Your branded page is a combination of content you enter using easy-to-use content boxes and dynamic content that updates your page as activity takes place in the system. For large chains, you may activate a drop-down chooser to direct inquiring organizations or individuals to choose their nearest store location. Your page shares your total impact, total donations and aggregates all activity across all store locations. For the first time, brands are able to manage & track everything they do, even when it occurs at the store level.